Office rental services are becoming popular, especially in big cities. An office can be leased to many companies and provide additional utility services attached. Offices of this type are called virtual offices.
What is a virtual office and how does it work?
According to Article 42 of the Law on Enterprises 2020, the head office of an enterprise is located in the Vietnamese territory, is the contact address of the enterprise and is determined according to the boundary of the administrative unit; have phone number, fax number and email (if any).
Any enterprise that wants to be granted a Business Registration Certificate must have a legal head office and be shown in the application for registration of the establishment of the enterprise.
Because there is no regulation that prohibits enterprises from having the same head office, a valid address can register the headquarters for many businesses. So the office rental service appeared. These offices used in this form are called virtual offices.
Virtual office is a business model. Accordingly, the virtual office provided is designed and has all the functions of a corporate headquarters, including: transaction location, company signboard, phone number, fax number, receptionist, meeting rooms and provide a number of other services such as: performing administrative procedures on businesses, tax reports…
Thus, legally, a virtual office is still a head office or location. legitimate business of the enterprise. However, this office will be registered on the Business Registration Certificate for a lot of businesses. The use of virtual offices will actually have some of the following characteristics:
– Enterprises must pay fees for office rental services periodically; In addition, there are additional costs for using other types of utilities;
– The working space is narrow, even there is no space to work.
– Virtual office will provide businesses with all services related to the operation and maintenance of the business;
– Some businesses just rent a virtual office just to register their business, they work and operate at a different address. These businesses usually have only one or two members.
Should businesses rent a virtual office?
First of all, it is necessary to analyze the advantages and disadvantages of this type of office:
Advantages |
Disadvantages |
| – Saving costs, time and personnel, especially in big cities: no cost to buy equipment office, operating costs, building management…
– Partially strengthens the image of the business, creates more business opportunities: Most virtual office addresses are located in large buildings, with well-located locations. centers in cities; – Helping businesses stabilize and focus on business: Virtual offices are usually a fixed address, rarely changed. Even when changing, businesses do not have to spend time searching, renovating and rearranging new offices. |
– There is no initiative and comfort in using the office: Due to many tenants, the office space will be narrow. In addition, when using utilities and services, it is also necessary to make an appointment in advance;
– May cause confusion for customers and partners when an address is registered for many companies; – There is a possibility of disputes with the service leasing unit. The essence of virtual office leasing is a property rental transaction, so disputes related to costs, payment terms… are inevitable. |
Virtual office is a type of service that has many advantages. Although there is no official working seat, when guests rent a virtual office, they will be able to use the address of the building as a business address, hang a sign, have a reception to answer the phone, receive letters, and work. text and fax transmission; have staff on duty and handle problems arising on a daily basis on behalf of employees of the enterprise.
However, depending on the business organization structure of each large or small company, virtual office will be more suitable for the following audiences:
– Small and medium-sized businesses that want to expand the market or want to set up an office. representative office in the city center.
– Individuals or groups are preparing or want to set up a business at a low cost.
– Consultants or short-term project teams want to find an office with full facilities.
– Foreign companies are looking to explore the Vietnamese market before officially implementing big projects.
Above is the basic content of the company’s virtual office. If you have any questions regarding this issue, please call the hotline 0774.077.001 for the fastest support.
